Send an Assignment

Send an Assignment allows you to create assignments and send them to individuals in your organization. You can then track and evaluate the assignments using other tools in XactAnalysis SP. Prior to sending a real assignment, you may send a test assignment to confirm that the system is functioning properly. Test assignments are not included in XactAnalysis SP reporting in management/activity reports, exports, etc. You may also send a single assignment to multiple contractors for complex claims.

The screen shots in this document are generic, and your company’s interface may vary.

Related: FAQ > Assignment Questions, XASP Assignment Queue, Notification Rules

Access Send an Assignment

1. Select Send an Assignment from the Assignments menu. A message appears, stating the fee amount charged for each assignment sent through XactAnalysis SP.
2. Select the Do not show this message again check box to prevent this message from appearing again.
3. Click Continue.

Create and send an assignment

1. Complete the form. Start with the Property Owner Information section, as some data entered here is used to determine what appears in lists later in the form.

For a detailed explanation of the form, see Send an Assignment fields and menus. Required fields are marked with an asterisk (*) and must be completed to submit the assignment. To clear the form, select Reset at the bottom of the page.

1. When you have completed the form, click Submit. If there is no information in a required field, XactAnalysis will highlight the field you missed.

1. A copy of your assignment appears. If the information is correct, click Send Assignment. If there is missing or incorrect information, click Back to make changes in the Send an Assignment form.

After you've sent the assignment, you will be notified that the assignment was sent successfully.

Send an Assignment fields and menus

Data Set

Select a data set. Your company may set up and use multiple data sets to manage assignments and estimates.

Property Owner Information

Property owner name and address

Enter the required information for the policyholder’s name and address.

Person to contact to access property

Enter the contact information for the person that can provide access to the property. This may differ from the policyholder.

Estimate Location

Enter the address of the claim property. This may differ from the policyholder's home address.

Job Information

Estimate Date

Enter the date that the property damage occurred. You cannot enter or select a future date in this field.

Date Received

Enter the date that the property damage was reported. You cannot enter or select a future date in this field.

Job Type

Select a job type. The job types listed are customized by your company. Common job types include general, emergency, and mitigation.

Type of Loss

Select a type of loss. The type of loss is the damage-causing event such as earthquake, fire, flood, or theft.

Is this a Test Assignment?

Select this check box if this assignment is only a test assignment. Test assignments are not included in any XactAnalysis SP reports.

Adjuster/Contractor

Enter the XactNet address for the adjuster or contractor assigned to the assignment.

Price List Area

Enter the name of the price list area for the assignment, or click the SmartList icon and a select a price list area from the provided list.

Job Number

Enter the unique identifier for the assignment.

Claim Rep

Enter the name of the claim rep assigned to the assignment.

Instructions

Enter a description of the loss or special instructions for the adjuster or contractor.